PRESIDENT

Purpose: Keep PCA's mission on track throughout the year.

Key Responsibilities:

• Help set annual goals and track progress.

• Facilitate board meetings and keep decisions moving.

• Represent PCA publicly with warmth and clarity.

• Welcome and guide new board members; help with annual elections.

• Ensure PCA meets legal and compliance needs (bylaws, 501(c)(6), insurance).

Time Commitment: ~5 hrs/week off-season; 10+ hrs/week leading up to events.

SPONSORS

Purpose: Secure and nurture sponsor relationships to fund PCA events.

Key Responsibilities:

• Maintain outreach pipeline; conduct 10+ outbound touches per quarter.

• Maintain PCA sponsorship tiers and ROI sheet.

• Lead sponsor communications from initial contact to post-event recap.

• Manage sponsor-related content shared with the community through collaboration with the Marketing Chair

• Coordinate with Marketing and Logistics for logo placements and booths.

• Track sponsor engagement and share insights post-event with the board.

Time Commitment: 1-2 hrs/week off-cycle; 10+ hrs/week leading up to events.

EMPLOYER RELATIONS

Purpose: Connect employers to PCA's community and programming.

Key Responsibilities:

• Map and engage with local PM leaders; host quarterly hangouts.

• Maintain a list of PM-hiring companies.??

• Organize a yearly recruiting round-up event.??

• Collect employer feedback quarterly to inform programming.

• Refer warm sponsor leads to the Sponsorship Chair.

Time Commitment: 1–2 hrs/week off-cycle; 10+ hrs/week leading up to events.

SESSIONS

Purpose: Curate and manage peer-led content sessions at PCA (un)conferences.

Key Responsibilities:

• Identify trending PM topics and recruit diverse speakers.

• Share templates, best practices, and A/V tips.

• Run session voting and room assignments.

• Report on content performance and attendee top picks.

• Lead 3–4 volunteers for speaker support.

Time Commitment: 1–2 hrs/week off-cycle; 10+ hrs/week leading up to events.

LOGISTICS

Purpose: Turn PCA (un)conferences plan into reality

Key Responsibilities:

• Book venues, negotiate contracts, and manage vendor relations.

• Oversee operations for registration, A/V, catering, and setup.

• Coordinate with Community Chair to organize day-of volunteers for key support roles.

• Order materials like badges, signage, and swag and keep track of inventory.

• Maintain the project timeline and task coordination.

• Collect feedback on venue/vendor performance and volunteer coordination.

Time Commitment: 1–2 hrs/week off-cycle; 10+ hrs/week leading up to events.

MARKETING (Vacant)

Purpose: Own PCA’s brand and marketing strategies to grow awareness, attendance, and sponsor value.

Key Responsibilities:

• Keep PCA messaging consistent and engaging.

• Plan email, social, and campaign calendars.

• Maintain our website and social presence.

• Share regular updates on engagement metrics.

• Maintain and audit campaign tools and integrations (e.g., Eventbrite → Mailchimp for registration follow-up).

Time Commitment: 1–2 hrs/week off-cycle; 10+ hrs/week leading up to events.

COMMUNITY (NEW! Vacant)

Purpose: Create a memorable (un)conference day experience with high energy and strong networking and keep the PCA community connected and active between flagship events.

Key Responsibilities:

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• Run mini-events: AMAs, roundtables, and Slack meetups.

• Design activities like icebreakers and session matchmaking.

• Keep our online platforms active and experiment with new community tools.

• Maintain a shared “PM Toolkit” with helpful resources.

• Track and report on engagement and event satisfaction with the board.

• Run post-event surveys and share insights.

• Seek and train day-of volunteer captains.

Time Commitment: ~5 hrs/week off-season; 10+ hrs/week leading up to events.

TREASURER (Vacant)

Purpose: Ensure PCA’s financial health and legal compliance.

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 Key Responsibilities:

• Build an annual budget; track actuals vs. plan.

• Pay vendors, invoice sponsors, reconcile accounts monthly.

• File IRS and state franchise forms on time.

• Share clear financial snapshots with the board.

• Manage expense approvals and dual-signature policy.

Time Commitment: 1–2 hrs/week; +3 hrs in filing months

AT-LARGE (Vacant)

Purpose: Act as a flexible contributor across initiatives and committees.

Key Responsibilities:

• Lead one-off projects (e.g., special surveys, tech audit).

• Vote on board matters and offer fresh perspectives.

• Support other members as needed during peak cycles.

Time Commitment: 1–2 hrs/week; varies by project